By-Laws of the Perry Lecompton Farmers Market Association

By-Laws of the Perry Lecompton Farmers Market Association


Article I. Name and Organization.

1.    The name of the organization shall be the Perry Lecompton Farmers Market Association.

2.    All funds generated shall be used primarily for the operation of this organization.

Article II. Mission.

To provide a unique resource in our community which promotes a local, sustainable economy, and to provide educational, social, economic, and health benefits for all.

Article III. Membership.

1.    Membership in this organization is open to those interested in fulfilling the association’s mission.

2.    The Perry Lecompton Farmers Market Association shall not discriminate on the basis of race, ancestry, gender, national origin, sexual orientation, religion, age, citizenship status or disability in execution of any of its policies.

Article IV. Meetings.

1.    An annual meeting shall be held each year prior to the selling season.

2.    The Secretary shall send notice of the meeting to all seasonal vendors from the previous year, and post notice of the meeting in both Perry and Lecompton at least 7 days prior to the meeting.

3.    Order of Business.

a.    Roll Call

b.    Reading and Approval of the Minutes of the Preceding Meeting.

c.    Reports of Committees.

d.    Reports of Officers.

e.    Unfinished Business.

f.     New Business.

g.    Adjournment.

Article V. Board of Directors.

1.    Election. Directors shall be elected from the Association at the annual meeting.

2.    Terms. Directors shall serve for one (1) year terms, but may be re-elected.

3.    Membership. The Board shall consist of at least five (5) and not more than nine (9) members, not including the Market Manager or any nonvoting or ex-officio members.

4.    Compensation. No member of the Board of Directors, or any officer of the Board of Directors, shall receive any salary or compensation for his service for acting in that capacity.

5.    Meetings. The Chairperson of the Board of Directors, or a simple majority of the board, may call meetings of the Board as necessary throughout the year.

6.    Notice. Notice of any board meetings will be provided to all Board members and officers.

7.    Quorum. A minimum of two-thirds of the Board of Directors shall constitute a quorum for the transaction of business.

8.    Voting. At meetings of the Board of Directors, all matters shall be determined by a majority vote of those present.



Article VI. Officers. The officers of the organization shall be as follows:

1.    Election. Officers shall be elected at the annual spring meeting of the organization. Officers shall be Directors.

2.    Chairperson. The Chairperson shall preside at all meetings of the Directors and shall have general charge of and control over the affairs of the organization. The Chairperson shall keep the Board of Directors fully informed concerning the business of the organization. The Chairperson may sign contracts, checks, or other obligations in the name of the organization at the direction of the Board of Directors. The Chairperson shall not vote on questions before the Board, except to break a tie. The Chairperson may, if time is of the essence, get approval of the Board to act by telephone or e-mail.

3.    Vice-Chairperson. The Vice-Chairperson shall preside at meetings in the absence of the chairperson.

4.    Treasurer. The Treasurer shall have the care and custody of all monies belonging to the organization and shall be solely responsible for such monies. The treasurer must be one of the officers who shall sign checks for the organization. The treasurer shall prepare financial statements for meetings of the Board of Directors and advise the Board as to the Organization’s finances.

5.    Secretary. The secretary shall keep the minutes and records of the organization. The secretary shall serve any notices to members of the organization. The secretary shall attend to any correspondence of the organization.

Article VII. Market Managers

1.    Duties. The Market Managers shall be responsible for enforcing these By-Laws and the Perry Lecompton Farmers Market Policies. The Market Manager shall collect market applications and vendor fees prior to allowing any vendor to set up in the Market. The Market Manager shall assign stalls to vendors. The Market Manager shall be responsible for all other duties as assigned in these By-Laws, in the Market Policies, or by the Board of Directors.

2.    Membership. The Market Manager(s) shall serve as Ex Officio and Nonvoting Board Member.

3.    Authority. The Market Managers shall have the authority to make decisions for the Market during the Market Season. This authority includes, but is not limited to, settling disputes, conflicts, and problems that may arise. The Market Manager is expected to use this authority in the best interests of the Market.

4.    Alternate Market Managers.  Alternate Market Managers may be designated by the Board of Directors to carry out the duties of the Market Manager in his/her absence.

5.    The Market Manager shall receive one stall space without charge when serving at the Market.


Article VIII. Committees. Committees of the Organization shall be appointed by the Board of Directors.

Article IX. Perry Lecompton Farmers Market Policies. The Perry Lecompton Farmers Market Association will uphold the Market Policies. The Policies may be changed as deemed necessary and appropriate by a majority vote of the Board. The Policies shall be reviewed annually.


Article X. Complaints and Disagreements.

1.    Any complaints, disagreements, or concerns arising between vendors, or between vendors and customers, should try to be resolved by the parties involved.

2.    If the involved parties cannot reach a satisfactory resolution, the parties may take their complaints, disagreements, or concerns to the Market Manager(s). The Market Manager(s) shall resolve the issue to the best of his or her abilities. The involved parties shall abide by the Market Manager(s)’ ruling.

3.    If the decision made by the Market Manager(s) is deemed unacceptable, a vendor or customer may appeal the decision to the Board of Directors in writing within seven (7) days of the decision. The Board of Directors may call a special meeting of the Board to allow both sides to present their case within seven (7) days of receipt of the appeal. The Board shall then make final determination on the matter. The Board may also choose to not call a special meeting, and the Market Manager(s)’ decision will be final.


Article XI. Termination. The Perry Lecompton Farmers Market Association will operate as long as is deemed feasible by its Board of Directors. If the Board determines to dissolve the Market, the treasury is to be maintained for the period of time required to meet all outstanding bills, taxes, and obligations. All tax and reporting requirements must be satisfied. The remaining funds shall be distributed to organizations within the Perry and Lecompton communities.

Article XII. Amendments.
These By-Laws may be altered, amended, repealed, or added to by an affirmative vote of not less than two-thirds (2/3) of those attending a meeting of the Association.



Eric Youngquist,
Apr 23, 2015, 8:53 AM